# User and Analyst Search Field Settings

## Configuring search fields

You can change:

* The minimum input length
* The number of results that are returned
* Which columns are displayed in the search results
* Which displayed columns are included in the search
* If the search starts from the beginning of a word, or if it searches a string within the word

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### Before you start

You must have **Self Service Portal Setup** enabled within your General Access Security Role in order to configure any Self Service administration settings.
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To configure search fields:

1. In **System Administration**, expand **System**, then select either:
   * **User Search Fields Settings** to configure Self Service Portal
   * **Analyst Search Fields Settings** to configure ASM Core and Nano
2. In the **Field** drop-down list, select the search field you want to configure.
3. If required, in the **Minimum Input Length** box, adjust the number of letters that a user or analyst must type before the search begins.

   In **Analyst Search Field Settings**, you can only set the **Minimum Input Length** for Nano. In ASM Core, the search begins on the first letter you type. Nano users can bypass this minimum and display results by typing a single character and pressing Enter.
4. If required, in the **Results to Display** box, adjust the number of results that are returned.

   ASM searches the database in ascending alphanumeric order, and only the first of these results are displayed. The more results you choose to display, the slower the search becomes. 
5. If required, select one or more columns in the **Available Columns** list, then select **Add** to add them to the **Selected Columns** list.

   Alternatively, you can double-click a column title to include it in the list. Selected columns are displayed in the returned results table.

   The more columns you choose, the slower the search becomes. We recommend you choose a maximum of six columns.

   Column titles with ![](https://alemba.help/help/10.0/content/resources/images/arrow%20right.png) alongside are related tables, and contain a set of fields. Double-click the arrow to view the field set. Select ![](https://alemba.help/help/10.0/content/resources/images/set%20of%20columns%20title%20bar.png) in the title bar to return to the previous level.
6. Select the **Incl. in Search** check box alongside each column that you want to search.

   The search will only include the start of a word. 

> For example, if you search for **gri**, the results will return Gri*msby, Eleanor*, but not *Hartfield, In*gri*d*. If you leave the check box blank, the column appears in the results table but is not searched. 

> When you include a column in the search, you can choose to search a string within it. For example, if you search for **gri**, the results will return Gri*msby, Eleanor* as well as *Hartfield, In*gri*d*. To enable searching for a string, select the **Contains** check box alongside the relevant columns.

7\.  If you want to remove a column from the **Selected Columns** list, select the unwanted column, then select **Remove**. 

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You can configure and remove the default **Selected Columns**, with the exception of the relevant **Display Name/Title** column, which you can configure but not remove.
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8.If you want to change the order in which the columns appear in the results table, in the **Selected Columns** list, select a column and select ![](https://alemba.help/help/10.0/content/resources/images/moveupbutton.png) or ![](https://alemba.help/help/10.0/content/resources/images/movedownbutton.png) to change its position.

9\.  Select ![](https://alemba.help/help/10.0/content/resources/images/savebutton2.png) to save your changes to the search fields. 

10\.  If prompted, provide Change Reasons.