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  • Welcome to ASM HERMES!
    • HERMES 10.6.8 Release Notes
      • 10.6.8.14379 AUG 24 MR Release Notes
      • 10.6.8.14627 SEPT 24 MR Release Notes
      • 10.6.8.14701 OCT 24 MR Release Notes
      • 10.6.8.14800 OCT 24 2 MR Release Notes
      • 10.6.8.14879 NOV 24 MR Release Notes
      • 10.6.8.14901 N0V 24 2 MR Release Notes
      • 10.6.8.15038 DEC 24 MR Release Notes
      • 10.6.8.15097 JAN 25 MR Release Notes
      • 10.6.8.15121 JAN 2 25 MR Release Notes
      • 10.6.8.15289 FEB 25 MR Release Notes
      • 10.6.8.15348 FEB 2 25 MR Release Notes
      • 10.6.8.15509 MAR 25 MR Release Notes
      • 10.6.8.15572 APRIL 25 MR Release Notes
    • HERMES 10.6.9 RC Release Notes
      • 10.6.9.14735 OCT 24 RC Release Notes
    • ASM Video Library
  • ITSM Solutions
    • Example Solutions - Best Practices for a Successful Outcome
      • Managing Changes to your ASM Application
      • Business Continuity Planning
      • Capacity Planning
      • Change Management
        • Planning Change Management
        • Build Your Workflow
      • Dynamic Ticket Routing
      • Environmental Impact Analysis (for TBL Accounting)
      • Knowledge Management
        • Planning Knowledge Management
      • Major Incident Management
        • Configure Major Incident Management
        • Allow Users to Subscribe to MI
      • Project Management
        • ASM Project Management How-To Videos
      • Service Validation and Testing
        • Example Configuration
      • User Survey Systems
        • Planning and Implementing Surveys
        • Survey Fields and Configuration
      • Workforce and Talent Management
        • Example Configuration
      • 2-Part Call Close Process
      • Incident Management
        • Planning Your Incident Management Implementation
        • Setup IPK Management
        • Build Screens to Support IPK
  • Use ASM
    • About the Alemba Service Manager Family
      • URLs and Access Parameters
        • System Access URLs
        • ASM Self Service Portal URLs
        • Pre-Populating Search Fields
    • Using the Self Service Portal
      • Logging on to Self Service Portal
        • Forgotten User ID and Password (Self Service Portal)
        • Password Expiry
      • Self Service Portal Home Page
      • Self Administration in Self Service Portal
        • Updating Your Contact Details
        • Changing Your Password
        • Delegating Work
      • Logging and Reviewing Tickets and Tasks/Approvals
        • Using the Logging Forms in Self Service Portal
        • Suggested Knowledge in the Self Service Portal
        • Reviewing Your Tickets in the Self Service Portal
          • Cloning Tickets in Portal
          • Chasing Ticket or Request
        • Off-Line Conversations with Support
        • Closing Your Tickets
        • Reopening Your Tickets
        • Cloning Your Tickets
      • Following Tickets
      • Self-Help/Self-Diagnosis in Portal: Scripts
      • Searching the Knowledge Bank in Self Service Portal
      • Chat
        • Alembot - Chatbot
      • Service Request Catalog
      • Your Surveys
    • Using Nano
      • Nano Feature List
      • NANO Video Tutorial - Quick Start
      • Nano Application
        • Viewing Your Workload in NANO
        • Viewing Bulletins
        • Nano Matching Panel
        • Using the Call, Request, and Task Details window
        • Working with Entities in Nano
          • Followers
        • Using Resource Manager in NANO
        • Viewing Your Outstanding Tasks
        • Keyboard Shortcuts
    • Using ASM Core
      • Getting Started
        • The ASM Core Window
          • The Information Panel
          • The View Option
          • The New Option
          • Configuring search results
        • Changing your Password
        • Generating an ASM statistics report
        • Printable Reports from within Core
        • Searching for Items
          • Using Wildcards in Search
          • Outstanding Item Searches
          • Saved searches
          • Viewing Search Results in Graphs
          • Creating Reporting Views from Search Results
        • Indicators - Icons
      • View Your Consolidated Workload
      • Viewing Daily Stats
      • Chat
      • Managing Followers
      • Managing Your Tickets - Calls and IPK
        • Working with Calls
          • About the Call Details Window
          • Cloning Option
          • Log New Request from Call
          • Watch Call
          • Change a Call from an Incident to a Problem, Known Error, Major Incident, or Service Request
          • About the Service Window
          • About the Call Information Panel
          • About the Matching Panel
          • Add Notes - Updating Your Tickets
            • Notes: Offline Conversations with the User
          • Managing and Using Call Activities
          • Assigning Work Based on Skills
        • Call Details Explorer Options
          • Call Activities Explorer Option
          • Linking Explorer Option
          • Forum Analysts Explorer Option
          • AI Ops Explorer Option
          • Viewing Event Transactions from a Call or Request
          • Email All Explorer Option
        • Overview of CTI in Alemba Service Manager
          • Storing Telephone Numbers for CTI
        • Logging a Call
        • Using Quick Solutions
        • Using Quick Forms
        • Deferring a Call
        • Reassigning/Forwarding a Call(s) Internally
        • Forwarding a Call Externally
        • Creating an Outage from a Call
        • Closing a Call
        • Global Updates
        • User Chased Tickets
        • Escalating Tickets
      • Sending Ad-Hoc Surveys
      • Requests and Tasks
        • Viewing your Request Workload
          • Viewing Outstanding Requests
          • Searching for Requests
        • Submit a New Request
        • Escalate a Request
        • Searching for Tasks
        • Suspending a Task
        • Completing a Task
        • Sending email from a task
        • Forwarding a Task Internally - Reassignment
        • Completing an Approval
        • Managing Change Calendars
        • Managing Resources
          • Preparing to Use Resource Manager
          • Using Resource Manager
          • Allocating Tasks in Resource Manager
      • Ordering Service Actions within ASM Core
      • Adding Attachments
      • Managing your CMDB
        • Managing CMDB Items
          • Cloning CMDB Items
          • Completing CMDB Item Details
          • CMDB Linking Diagram
          • Freezing CMDB Items
          • Linking CMDB Items
        • Managing Your Assets
          • Managing Inventory Items
          • Managing Software Products
          • Thresholds Explorer Option
          • Managing Transactions
            • Purchasing Items
            • Reserving Items
            • Allocating Items
            • Transferring Ownership of Items
            • Retiring Items
            • Changing Availability Status of Items
            • Adding an order from a search field
          • Specifying Usage Criteria
        • Managing your Service Portfolio
          • Managing Services
          • Managing Service Actions
            • Defining the Outcome of Selecting a Service Action
          • Managing Service Bundles
        • Managing Organizations
        • Managing Locations
        • Managing Cost Centers
        • Managing Jurisdictions
        • Managing Subscriber Groups
        • Managing Stakeholders
        • Options in the CMDB Items Explorer Pane
        • Allocating Change Windows to CMDB Items
        • Managing People
        • Managing Contracts
        • Managing Availability
          • Managing Outages
          • Impact Criteria
          • Displaying Outages
        • SLM - Managing Agreements
          • Defining Agreement Thresholds
          • Linking Service Items to an Agreement
          • Attaching Selection Criteria to Agreements
          • Agreement Measurements
      • Configuring AI Ops
        • Using the AI Ops Wizard
        • Managing AI Ops Rules
      • Knowledge Management
        • Managing Knowledge Entries
        • The Knowledge Bank Explorer
        • Viewing Knowledge Entries
        • Knowledge Administration
      • Configuring Reminders
      • Using IPK Workflow Rules
        • Part 1 - Building the Workflows
        • Part 2 - Defining Workflow Criteria Rules
          • Defining Call Fields for IPK Rules
        • Part 3 - Assigning Workflows to Rules
        • Configuring Call Auto Close Rules
        • Running Multiple Workflow Types on a Call
      • The Bulletin Board
        • Viewing Bulletins
        • Managing Bulletins
      • Using Timesheets
      • Scheduling Calls and Requests
      • Using Quick Forms
      • Using Call Scripts in Core
      • Instant Messaging/Internal Messages
      • Sending an Email
        • Finding Recipients
      • Delegation Setup
      • Purging Data
  • SetUp & Configure ASM
    • Licensing
      • Licensing model
      • ASM Person Licenses
    • Installation and Patching
      • Alemba Service Manager On-Premise Architecture
      • HERMES Installation Guide
        • HERMES Prerequisites
        • Upgrading/Installing ASM to HERMES Step by Step Guide
      • Installation PowerShell Parameters
        • Administration Using PowerShell Scripts
      • Installation Guide for Syncfusion Dashboards
        • Part 1-Syncfusion Dashboard Server Installation
        • Part 2-Syncfusion Server Check HTTPS Binding has been Configured
        • Part 3-Syncfusion Server User Management Server (UMS) Configuration
        • Part 4-Syncfusion Server Configure the Dashboard Server
        • Part 5-Syncfusion Server Patching the Scheduler Service
      • Upgrading from vFire 9.2 or Below
      • Installing and upgrading on Multiple Web Servers
      • Patching where downloading files is not possible
        • Installation Using Setup.exe
      • Configuring external network access to ASM
      • About the Polling Services
      • Uninstalling ASM Core
    • Setting Up your System
      • On-Premise: System Console Configuration Settings
      • Logging in as Administrator
      • ASM Nano
        • Enabling Nano
        • Request Phases
      • Setup IM (Internal Messaging)
      • Setup Email
        • Setting Up Incoming and Outgoing Email
          • Email Server Configuration
          • Methods of Authentication for Mail Servers
          • Incoming Email
            • Recognized Incoming Email Subject Headings
            • Incoming POP3, and IMAP Email Server Settings
            • Incoming Email via API
            • How the Logging Analyst is Determined on an Incoming Email
          • Outgoing SMTP Email Server Settings
          • Outgoing Email via Webhooks
          • Configure Azure MS Graph API
          • Configuring Exchange Web Services (EWS)
            • Prerequisites
              • Web Redirect URL Configuration
              • Creating an Azure Client Secret
            • EWS - Configure Outgoing Email
            • EWS - Configure Incoming Email
            • EWS - Authorize the Connection
            • EWS - Troubleshooting
        • Mail Message Access (MMA)
      • Setup Chat
    • Configuring your System
      • Accessibility Features
      • ASM Solutions
      • Call Template Administration
      • Configuration Post Go-Live
        • Preparing Production for Sys Admins and Developers
        • ASM Application Configuration Change Management
          • ASM Application Configuration Change Screens
          • ASM Application Change Workflow Template
      • Configuration Post Go-Live using SDLC
      • Configuring Escalations and Chase
      • Configuring the Data Purge Service
      • Configuring Screens
        • Creating New Screen Sets
        • Screens Available for Configuration using ASM Designer
        • Building Screens in ASM Designer
          • Configuring Fields
          • Creating a Custom Field
          • Deleting & Unlinking Fields
            • ASM System Fields for Call Screens
            • ASM System Fields for Request Screens
            • ASM System Fields for Task Screens
            • ASM System Fields for Approval Screens
            • ASM System Fields for CMDB Item Screens
          • Screen Widgets
            • Data-Grid Widgets
            • Self Service Portal System Widgets
          • Knowledge Article Screens
          • Configuring Message Templates
          • Importing/Exporting Screens
          • Troubleshooting Screens: The Screen's Dead Zone
        • Dynamic Screens
          • Deep Linking Field Data Across Screen Sets
          • Field Calculations
          • Using Rules
          • Adding Images and Progress Indicators to your screens
        • Deleting a Custom Screen
        • Configuring Button Labels
      • Conversation History Widget For Nano
      • Customizing Options for the Self Service Portal
        • Add Me: Set up "Add-Me" for Subscribing to or Following Issues
        • Styling the Self Service Portal
        • Enable Request Correction and Resubmission
      • System Administration Settings
        • Custom Global Profile Fields
        • System Settings Menu
          • Your Organization
          • Partitioning
            • Configuring Partitions
            • Partition Settings
          • System Settings
          • Security Profiles
          • Server Time Zone
            • Storing Time Zone Information
            • Time Zone Settings
          • Defining Working Hours
          • Defining public holidays
          • Reset References
          • System Source Titles
          • Browse Limits
          • Messaging
          • Message Types
            • Message Type Definitions
          • Pager Settings
          • Pager Types
          • Activity Log
          • Stored Procedures
          • System Titles
          • Quick Launch
          • Quick Notes
          • Auditing
            • Administration Audit Trail
          • User and Analyst Search Field Settings
          • Email Header and Footer
        • Security
          • Security Settings
          • Security Settings (Partitioned)
          • IPK Groups
          • Workflow Management Groups
          • Controlling log in
          • Email and Pager Options for IPK and Workflow Groups
        • Security Roles
          • General Access Security Role
            • Admin Tab
            • Timesheets Tab
          • IPK Management Security Roles
            • IPK Management Role: Options Tab
            • IPK Management Security Role: Groups Tab
            • IPK Management Security Role: IPK Streams Tab
            • IPK Management Security Role: IPK Statuses Tab
            • IPK Management Security Role: Forms Tab
            • IPK Management Security Role: Quick Launch Tab
            • IPK Management Security Role: Fwd Groups Tab
          • Workflow Management Security Roles
            • Workflow Management Security Role: Shared Tab
            • Workflow Management Security Role: Requests Tab
            • Workflow Management Security Role: Tasks Tab
            • Workflow Management Security Role: Processes Tab
            • Workflow Management Security Role: Groups Tab
            • Workflow Management Security Role: Request Screen Sets Tab
            • Workflow Management Security Role: Task Screen Sets Tab
            • Workflow Management Security Role: Appr. Screen Sets Tab
            • Workflow Management Security Role: User Approval Screen Sets Tab
            • Workflow Management Security Role: External Supplier Screen Sets Tab
            • Workflow Management Security Role: Closure Task Screen Sets Tab
            • Workflow Management Security Role: Forms Tab
            • Workflow Management Security Role: Template Tab
            • Workflow Management Security Role: Request Quick Launch Tab
            • Workflow Management Security Role: Task Quick Launch Tab
          • Configuration Management Security Roles
            • Configuration Management Security Role: CMDB Items Tab
            • Configuration Management Security Role: People Tab
            • Configuration Management Security Roles: Organizations Tab
            • Configuration Management Security Role: Locations Tab
            • Configuration Management Security Role: Contracts Tab
            • Configuration Management Security Role: Subscriber Groups Tab
            • Configuration Management Security Role: Cost Centers Tab
            • Configuration Management Security Role: Jurisdictions Tab
            • Configuration Management Security Role: Forms Tab
          • Service Level Management Security Roles
            • Service Level Management Security Role: Options Tab
            • Service Level Management Security Role: Forms Tab
          • Availability Management Security Roles
          • Knowledge Management Security Roles
            • Knowledge Management Security Role: Options Tab
            • Knowledge Management Security Role: Content Access Tab
            • Knowledge Management Security Role: Statuses Tab
          • Bulletin Board Security Roles
          • Dashboard Management Security Role
          • Integration Security Role
        • IPK and Workflow
          • Incident, Problem & Known Error (IPK) Management
            • Configuring IPK Settings
            • IPK Settings (Partitioned)
            • Action Type
            • Call Attributes
            • Call History Types
            • Call Impact
            • Call Physical Statuses
            • Call Priority
            • Call Screen Sets
            • Stakeholder Roles
            • Call States
            • Call Status Titles
            • Call Urgency
            • Closure Groups
            • Custom Call Profiles
            • User Survey
            • User Survey Screen Set
            • IPK classes
            • IPK Streams
            • IPK Statuses
            • Link Stream/Status to Call Screen Set
            • Link Type/Stream/Status to Call Screen Set
            • Link Screen Set to Reasons
            • Link Type to Reason
            • Limit Type by IPK Status
            • Link Type to Call Screen Set
            • Priority Matrix
            • Quick Forms
            • Quick Solutions
            • Reasons
            • Call Scripts: Scripting
            • Type Tiers
          • Workflow Management
            • Workflow Management Settings
            • Workflow Attributes
            • Approval Types
            • Request Action Types
            • Request Implementation Profiles
            • Request Implementation States
            • Request Link Types
            • Request Physical Statuses
            • Request Phases (Nano)
            • Request Priority
            • Request Risks
              • Request Risk Assessment
              • Request Impact
              • Request Complexity
              • Request Risk Assessment Matrix
            • Screen Sets for Requests, Tasks and Approvals
            • Request Stakeholder Roles
            • Request Completion Statuses
            • Request Types
            • Task Action Types
            • Task Phases
            • Task Physical Statuses
            • Task Priority
            • Task Status Titles
            • Task Types
            • Workflow Management History Types
            • Request History Filters
            • Workflow Processes
            • Workflow Export and Import - Workflow Porting
            • Linking Approval Screens to Partitions
        • Service Level Management
          • SLM Settings
          • Agreement Attributes
          • Agreement Selection Priority
          • CMDB Selection Priority
          • Agreement Stakeholder Roles
          • Agreement Statuses
          • Exclusion Reasons
          • Agreement Types
          • Event Activity Types
          • Agreement Matrices
          • Measurement Types
          • Payment Types
        • CMDB (Configuration Management Database)
          • CMDB Settings
          • CMDB Service Levels
          • CMDB Item Classes
          • CMDB Item Criticality
          • CMDB Item Physical Statuses
          • CMDB Item Types
          • CMDB Link Status
          • CMDB Link Types
          • Contract Support Type
          • Contract Types
          • Cost Center Category
          • Custom CMDB Profiles
          • Person Profile
          • External Contact Type
          • User VIP Statuses
          • Disposal Methods
          • Financial Statuses
          • Financial Category
          • Freeze Statuses
          • Link Manufacturer to Model Type
          • Manufacturers
          • Model Types
          • Organization Profiles
          • External Supplier Statuses
          • Purchase Method
          • Service Link Types
          • Service Portfolio Statuses
          • Service Cost Types
          • Service Periods
          • Asset Management - Asset Lifecycle Status
          • Asset Management - License Type
          • Asset Management - Transaction Status
          • Self Service Portal Display Categories
          • Stakeholder Roles
          • Auditing Configuration Items
        • Availability
          • Configuring Availability Management
          • Outage Types
          • Schedule Definition
        • Depreciation
          • Batch Run Parameters
          • Depreciation by CMDB Item Type
          • Depreciation Methods
          • Depreciation Schedules
        • Knowledge Bank
          • Knowledge Bank Settings
          • Knowledge Base Types
          • Knowledge Entry Types
          • Knowledge Profiles
          • Knowledge Ratings
          • Knowledge Statuses
          • Knowledge Document Import
        • Bulletin Board
          • Configuring the Bulletin Board
          • Bulletin Board Priorities
          • Bulletin Stakeholder Roles
        • Text Retrieval
          • Common Words
          • Keywords
          • Synonyms
        • Analytics
          • Analytics Settings
          • Classic Syncfusion Dashboard Server Configuration
        • Self Service Portal
          • Self Service Portal Settings
          • Self Service Portal Settings (Partitioned)
          • Self Service Portal Roles
            • Options Tab
            • CMDB Tab
            • Content Access Tab
            • Workflow Templates Tab
            • Call Templates Tab
            • IPK Status Tab
            • Dashboard Management Tab
          • Self Service Portal Systems
          • Self Service Portal My Options
          • Self Service Portal Tables
          • Service Order Status Titles
          • Question Mappings
          • Catalog Promoted Items
          • Suggested Knowledge in the Self Service Portal
          • Creating Custom Pages
          • Link Organization to Portal Key
        • Nano
        • Preview Features/Advanced Options
          • Settings
            • Multi Language
              • Languages
                • Portal Label Language Updates
                • Service Title Language Updates
            • Call Activities
            • Enable Active Directory Mappings to Sub Groups
            • CTI
              • Setting up the Alemba Service Manager CTI
            • SignalR Scale Out Options
            • External Chat tool Integrations
          • Portal Settings
          • Global Search
          • Chat Bot
      • Workflow Template Administration
        • Basic Process for Building a Workflow
          • Task List for Workflow (Request Template) Creation
            • Create a Service Action and Attach a Workflow to it
        • Managing Tasks - Adding Tasks to the Dependency Diagram
          • About Tasks - General
          • Task Types in the Task Palette
            • Defining Request Start Details
            • Creating a Standard Task
            • Create Request Task
            • Creating an Approval Task
            • Creating a User Approval Task
            • Conditional Branching Tasks
              • Defining a Dependency Rule
              • Defining Dependency Actions
            • Creating a Messaging Task
            • Creating a Delay Task
            • Creating a Manage CMDB Task
              • Recursive CMDB Task
              • Adding Transactions to a Manage CMDB task
              • Asset Management Transactions in a Manage CMDB Task
              • Mapping Fields to be Updated by a Transaction
            • Creating an Outbound Action Task
            • Creating an SLM Start Clock/Stop Clock Task
            • Creating an External Supplier Task
            • Creating a Run External Procedure Tasks
            • Creating a Change Window Task
            • Creating a Closure Task
            • Creating an Activation Task
        • Component Workflows
        • Setting Up Amendable Requests
        • Troubleshooting Workflow and Service Action Linking
        • Sharing Parent Request Items with Child Requests
    • Dashboards and Reporting
      • Dashboard Configuration and User Learning Guide
      • Descriptions of Default Reports and Dashboards (SDI Classifications)
        • 8.3 Number of Incidents and Service Requests
        • 8.4 Average Time to Respond
        • 8.6 Average time to resolve incidents or fulfill service requests
        • 8.7 First Contact Incident Resolution and Request Fulfilment Rate
        • 8.8 First Level Incident Resolution and Request Fulfillment Rate
        • 8.9 Reopned Incident Rate
        • 8.10 Backlog Management
        • 8.11 Percentage of hierarchic escalations
        • 8.21 Percentage of Functional Escalations copy
        • 8.23 Average incident resolution time by priority
        • 8.24 Average request fulfilment time by priority
        • 8.25 Average resolution time by incident category
        • 8.26 Average fulfilment time by service request type
        • 8.27 Comparison of service level targets to performance
        • 8.28 Service Desk Knowledge Usage
        • 8.29 Customer Facing Knowledge Usage
        • 8.30 Service Desk Knowledge Quality and effectiveness
        • 8.31 Customer facing knowledge quality and effectiveness
        • 8.33 Monitoring Incidents caused by changes measured against target
        • 8.34 Total cost of service delivery
        • 8.35 Average cost per incident by channel
        • 8.36 Average cost per service request by channel
        • 8.43 Problem records created through proactive problem management
        • 8.44 Incident reduction through problem management
      • Install SDI Reporting Pack
      • Dashboards and Reports (.sydx Files)
      • Connecting to Other Data Sources
      • Sample SQL Queries
      • Migrating your Syncfusion Dashboards to a New Server
    • FAQ
      • Limited Support/End of Life Capabilities
        • Configuration Portability
          • Overview & Best Practices
          • Porting Configuration Data
          • Viewing the Export and Import Logs
        • Server Console
          • Accessing the Server Console
          • Creating a New ASM System
          • Server Console system tasks
          • Customization nodes
          • SQL Server and Table Ownership
          • Updating Scripts
          • ASM Core Registry Keys
        • Concurrent Licensing
          • License Corrals
        • Alemba Classic API
          • Programming with the Classic API
            • WCF Client
          • Code Examples
          • Return Values
          • API Message Types
          • API Lookups
          • API Transactions
            • Availability Transactions
            • Call Transactions
            • CMDB Item Transactions
            • Contract Transactions
            • Cost Center Transactions
            • Jurisdiction Transactions
            • Location Transactions
            • Organization Transactions
            • Person Transactions
            • Subscriber Group Transactions
            • Knowledge Transactions
            • Bulletin Transactions
            • System Transactions
              • Session Transactions
              • Add Note Transactions
              • Attribute Transactions
              • Development Transactions
              • Message Transactions
              • Object Transactions
              • Stakeholder Transactions
            • Workflow Transactions
              • Workflow (Request) Transactions
              • Task Transactions
          • API Classes
          • API WSTester Application
      • Configuration or Customization
  • Integrate
    • Integration Overview
    • Managing Integration
      • Setting Up the Integration Platform
        • Defining Connectors
        • Defining Sources
        • Configuring an Integration Source
        • Resource Mapping
        • Defining Property Transforms
        • Defining Profile Maps
        • Defining Resolution Rules
        • Defining Link Type Mapping
      • Single Sign-On using SAML
        • Integrated Security vs. Single Sign On
        • Technical and Access Requirements
        • Configuring ASM for Single Sign-On
        • Importing Identity Provider Metadata
        • Service Provider Signing Certificate
        • Configuring the Service Provider
        • Exporting Service Provider Metadata
        • Importing Service Provider metadata into the Identity Provider
        • SSO Troubleshooting
        • SSL Binding
        • Creating a Self Signed Certificate
        • Extending the Single Sign-On Connector
      • Configuring Azure Active Directory discovery
      • Azure Multi-factor Authentication
      • Viewing Integration Activity
        • Viewing Integration Log
      • Connectors to ASM Core
        • Connector Matrix
        • Installing Connectors
        • CMDB Connectors
          • Altiris Network Discovery Connector
          • CA Cohesion Connector
          • Centennial Discovery/FrontRange Connector
          • EMC Smarts NCM Connector
            • Service Assurance Manager Connector
          • LANDESK Connector
          • Microsoft Azure Connector
          • Microsoft SCOM Connector
          • Microsoft SMS and SCCM Connector
          • Snow Connector
          • SolarWinds Connector
          • VMware Application Discovery Manager Connector
          • VMware vCenter Configuration Manager Connector
          • VMware vCloud Director Connector
          • vRealize Orchestrator Connector
        • LDAP Connectors to ASM Core
          • Microsoft Active Directory Server Connector
          • Novell eDirectory Server Connector
        • Generic Connectors to ASM Core
          • Email Event Connector
          • External Process Connector
          • Stored Procedure Connector
          • ASM to ASM Connector
          • Jira Connector
            • Developer Notes for the Jira ICNF
          • CSV File Connector
          • MS Azure DevOps Connector
          • Connector Suite for MS SQL Server Tables
          • Resource Databases Connector
            • Tutorial for Configuring the Database Resources Connector
        • Microsoft Alemba ITSM Connector
      • Build your Own Connector
        • Microsoft Entra ID (Azure Active Directory) - Connector Builder
        • Microsoft Intune - Connector Builder
      • Managing the Federated CMDB
        • Managing Scheduled Integration Scans
        • Auditing Configuration Items
      • Managing External Resources
      • Selecting Fields for Mapping
      • Managing Inbound and Outbound Actions
        • Configuring Inbound and Outbound Actions
          • Configuring Outbound Actions
            • Using Outbound Actions
          • Configuring Inbound Actions
        • Inbound or Outbound Action Source Parameters
      • Managing Events
        • Configuring Event Management
          • Event Management Source Parameters
          • Viewing Event Types
          • Managing Event Type Mappings
        • Using Events
      • Webhooks
        • Webhook Payloads
      • Canvas App Widgets
      • Microsoft Teams Chat Integration
      • Microsoft Project Integration
      • Connector Diagnostics
    • API's
      • Alemba RestFul API
        • Alemba API Architecture
        • Installing the Alemba API
        • Logging In to the Alemba API Explorer
        • Navigating the Alemba API Explorer
        • Alemba API Programmers’ Guide
        • Alemba API Programmers' Cookbook
          • Recipes
        • Alemba API Related Database Tables
        • Using API Reporting Views
        • Authentication
          • Configuring Authentication for the Alemba API
          • Configuring Windows Authentication for the Alemba API
          • Configuring Single Sign On using SAML for the Alemba API
      • Azure/ Web API/Logic Apps
      • ASM API Quick Reference Guide
        • Getting Started: The ClientId
        • Postman for Testing
        • Search for Existing Calls
        • Locking and Updating Calls
        • Creating New Calls
  • Earlier Versions of ASM
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On this page
  • Creating Calls
  • Call Creation Checklist
  • Choosing a Call type
  • IPK Statuses and Streams
  • ​Call Templates
  • Creating a Call Object
  • Call Create Metadata​
  • Each input may include the following properties:
  • Behaviors may include the following properties
  • Call Create Response
  • Replicating behavior of Self Service
  • Impact of data on post-creation rules
  • Creating Requests
  • Calls and Requests – Determining Initial Assignment
  • Calls and Requests – Recording Actions
  • Creating a Service Order
  • Closing Calls

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  1. Integrate
  2. API's
  3. Alemba RestFul API
  4. Alemba API Programmers' Cookbook

Recipes

Creating Calls

Developers may choose to take a trial and error approach to call creation.​

Call Creation Checklist

To summarize, the actions to perform are as follows:

To create a call, you must choose a Call type, create a properly formatted Call object, serialize the object in JSON format and create the object using a HTTP POST request on api:v2/call

Finally, the created Call must be submitted with the submit action to be visible by using a HTTP PUT request on api:v2/call/{call ref}/submit

For example, submitting an empty IPK Stream or Status will likely result in a validation error like the following:

{
"Message": "The request is invalid",
"Type": "FieldValidationException",
"Errors": {
"IpkStatus": [
"Required: IpkStatus must be set when Template is null"
],
"IpkStream": [
"Required: IpkStream must be set when Template is null"
],
"Partition": [
"Required"
]
}
}​

The exact error is entirely dependent upon the configuration of the system.​

Choosing a Call type

Each Call Type may be associated with its own extension fields.

These extension fields may not all be visible on all call types, so the recommended approach to choosing a call type is to derive this from ITIL IPK Tiers or Call Templates - if these are enabled.​

IPK Statuses and Streams

In the Core application, users choose a type of call to log by choosing a screen set. This is often determined by selecting an IPK Status and then an IPK Stream, which in turn are mapped to a Screen Set. It is also possible to link Screen Set to a combination of IPK Status, IPK Stream add Call Problem Type .

These Call Type mappings are accessible through either api:v2/ipk-status-stream-to-type or api:v2/ipk-status-stream-type-to-type. Only one of these endpoints will be enabled. The enabled one will allow searching ,and the other will respond with HTTP Status code 404. To programmatically determine which to use, each endpoint can be queried using $options on the end of the query string.

Search the enabled call type mapping entity and choose one according to IPK Status, Stream and/or Call Problem Type.

The search results from each include the usual hypermedia links, and also include "_actions".

For example

{
"IpkStatus": {
"Name": "Incident",
"_context": "api:v2/ipk-status/$metadata",
"_self": "api:v2/ipk-status/1"
},
"IpkStream": {
"Name": "Standard",
"_context": "api:v2/ipk-stream/$metadata",
"_self": "api:v2/ipk-stream/0"
},
"_context": "api:v2/ipk-status-stream-to-type/$metadata",
"_self": "api:v2/ipk-status-stream-to-type?$select=IpkStatus,IpkStream&$filter=(IpkStatus%3d%3d1%26%26IpkStream%3d%3d0%26%26InfraEntityType%3d%3d7)",
"_actions": {
"Create": [
{
"_self": "api:v2/incident/$Create",
"href": "api:v2/incident",
"description": "The resource that should be used to create a call of this type. IpkStatus and IpkStream from this result should be set in the new call."
}
]
}
}

Note that "_actions" contains a reference to a Create action. The Create action includes a hypermedia link to itself and a "href".​ This "href" is the link to use if you want to Create a Call of this type.

Note also the additional information in "description".

In this example, we would choose to create a call using api:v2/incident.

​Call Templates

In the Self Service Portal, users choose a call template, which in turn is associated with a type of call. Call Templates can be searched using the api:v2/call-template resource and the results will contain references to the appropriate Create action in the hypermedia links for each search result.

{
"Ref": 96,
"Name": "Default",
"_context": "api:v2/call-template/$metadata",
"_self": "api:v2/call-template/96",
"_actions": {
"Create": [
{
"_self": "api:v2/call/$Create",
"href": "api:v2/call",
"description": "The resource that should be used to create a call of this type. The Template property in the new call should be set to the Ref of this result."
}
]
}
}

In this example, we would choose to create a call using api:v2/call.

When choosing a Call type using the API, either of these approaches can be used for any type of user, or you can define your own mechanism. For example, your user could choose from a list of Call types directly (instead of templates or IPK Tiers).

Creating a Call Object

You can upload and download attachments from the API.

  1. Download an attachment from the API, example:

alemba.api/api/v2/asset/624/attachment-download/1159
  1. To get the list of attachments:

alemba.api/api/v2/asset/624/attachment?$select=Ref,Name

Call Create Metadata​

The metadata for the Call entity describes all of the actions that are available and all of the properties of that entity. Each action may also contain a description of the allowed inputs for that action.

The Call Create action is no exception and does define applicable inputs and the associated validation rules.

​Some fields may be required or readonly depending upon the system configuration. This configuration is described in the action metadata and is validated by the server.

For example

{
"_context": "api:v2/call/$metadata",
"_self": "api:v2/call/$Create",
"href": "api:v2/call",
"methods": [
"POST"
],
"inputs": [
{
"property": "ConfigurationItem"
},
{
"property": "User"
},
{
"property": "Priority",
"readonly": true
},
{
"property": "Description",
"relations": [
{
"behaviors": [
{
"type": 11,
"scope": 1
}
],
"source": "Description",
"target": "DescriptionHtml"
}
]
},
{
"property": "DescriptionHtml",
"relations": [
{
"behaviors": [
{
"type": 14,
"scope": 1
}
],
"source": "DescriptionHtml",
"target": "Description"
}
]
},
{
"property": "Type"
},
{
"property": "Organization"
},
{
"property": "Template",
"relations": [
{
"behaviors": [
{
"type": 16,
"scope": 2
},
{
"type": 17,
"scope": 2
}
],
"source": "Template",
"target": "IpkStatus"
},
{
"behaviors": [
{
"type": 16,
"scope": 2
},
{
"type": 17,
"scope": 2
}
],
"source": "Template",
"target": "IpkStream"
},
{
"behaviors": [
{
"type": 16,
"scope": 2
}
],
"source": "Template",
"target": "Name"
}
]
},
{
"property": "IpkStatus",
"relations": [
{
"behaviors": [
{
"type": 14,
"scope": 2
}
],
"source": "IpkStatus",
"target": "IpkStream"
}
]
},
{
"property": "IpkStream",
"relations": [
{
"behaviors": [
{
"type": 14,
"scope": 2
}
],
"source": "IpkStream",
"target": "IpkStatus"
}
]
},
{
"property": "Partition",
"required": true,
"relations": [
{
"behaviors": [
{
"type": 15
}
],
"source": "Partition",
"target": "ConfigurationItem"
},
{
"behaviors": [
{
"type": 15
}
],
"source": "Partition",
"target": "User"
},
{
"behaviors": [
{
"type": 15
}
],
"source": "Partition",
"target": "Priority"
},
]
}
],
"description": "Create a new record of this type",
"status": "GA"
}​

The metadata for each action may include _context, _self, href, description and status.

It may also include "methods", which defines the HTTP Methods/Verbs that can be used for the action.

The action metadata may also define and array of "inputs"

Each input may include the following properties:

property

This defines the structure of the object that must be sent in the request body when the action is invoked.

e.g $action.CallActionType describes the following JSON structure

{ "$action": { "CallActionType": value } }

When the "property" path does not refer to an entity property name, all other relevant property values will also be defined e.g. type, displayType, etc.

required

A boolean value indicating that the input is required. Omitted unless it is true

readonly

A boolean value indicating that the input is readonly. Omitted unless it is true

relations

An array of relationships between input fields

Each relation includes "source" and "target" which reference "property" paths within the "inputs" array.

Each relation will also include an array of "behaviours". These define validation level rules.

The behaviors are used in server side validation and transformation rules and are provided so that the client can understand

input requirements without needing to rely upon server side validation.

Behaviors may include the following properties

phase

This indicates when the behavior will be applied.

1 indicates that the behavior will be applied after the record has been updated (but before it is committed to the database)

0 indicates that the behavior will be applied before, and therefore will apply to the input only.

type

This indicates the type of relation and may be one of the following

11 (CalculateHtmlTextIfNull): Indicates that the HTML text value of the target input should be set. When processed on the server.

12 (RequiredIfTrue): Indicates that the target input is required when the source input is true

13 (ZeroIfNotNull): Indicates that the target input must be set to zero when the source input has a value

14 (RequiredIfNotNull): Indicates that the target input is required when the source input has a value

15 (Dependency​): Indicates that the target input is dependent upon the value of the source input. This typically applies to partitioned inputs.

16 (ReadonlyIfNotNull​): Indicates that the target input is readonly when the source input has a value

17 (RequiredIfNull): Indicates that the target input is required when the source input does not have a value

18 (ReadonlyIfNull): Indicates that the target input is readonly when the source input does not have a value

scope

This indicates where the behavior should be interpreted.

0 indicates that the behavior should be implemented by the client and will be ignored by the server

1 indicates that the behavior can be implemented by the client and will be implemented by the server

2 indicates that the behavior should be implemented by the client and will be implemented by the server​

Using the Call Create action metadata, we can easily determine which fields are required, and analyze the more complex relationships between fields.

For the example of creating a Call from a Template, the following ajax call could succeed

var create = $.ajax({
url: metadata.href.replace(/^api:/, "alemba.api/api"),
data: {
Template: 96
},
method: metadata.methods[0],
contentType: 'application/json',
headers: {
'Authorization': "Bearer " + access_token
}
});

Call Create Response

When successful, the Call Create action will respond with HTTP Status Code 201.

The response body will include the actual changes to the Call record and hypermedia links to the currently applicable actions.

For example

// S{
"ActualLogDate": "2017-01-23T12:12:41.0000000Z",
"Template": 96,
"Ref": 10056,
"_context": "api:v2/call/$metadata",
"_self": "api:v2/call/10056",
"_actions": {
"Submit": [
{
"_self": "api:v2/call/$Submit",
"href": "api:v2/call/10056/submit"
}
],
"Update": [
{
"_self": "api:v2/call/$Update",
"href": "api:v2/call/10056"
}
]
}
}

The _actions property in the response indicates the actions which are applicable to the created Call in its current state.

A Call will only be visible to the creator until it has been submitted, therefore if the "Submit" action is listed in the Create response, this action should be invoked before relinquishing responsibility for the Call.

Replicating behavior of Self Service

If a call is logged in Self Service, fixed rules are applied after saving, to populate certain fields. This has not been replicated in the API, as we will be making such rules configurable in the future. If you wish to replicate the current logic, you need to programmatically do so, following the rules below:

  • If Location is not set, Location is set to the current User’s Location Ref (if they have one)

  • If Organization is not set, Organization is set to the current User’s Organzation Ref (if they have one)

  • If the Location is still not set, this is set to the first valid Location of: the selected User or Service or CI or Organization of the call.

  • If the Organzation is still not set, this is set to the first valid Organzation from: the selected User or Service or CI of the call.

Impact of data on post-creation rules

Almost any property of a call may be used by IPK Workflow Rules, and each may have a different impact, according how the rules are set up in your system. The API user should be fully conversant with how these rules are configured, so as to achieve the desired assignment, notification and workflow creation.

Creating Requests

The templates retrieved are subject to several security and configuration settings, including:

  • partitioning Request Screen Sets and Workflow Templates

  • Workflow Management Settings

  • login's Workflow Management Role's Template Security settings

Calls and Requests – Determining Initial Assignment

In the WCF API, it is possible to specify the Officer and/or Group to which Calls and Requests are forwarded on creation. These are specified as parameters rather than properties to update. They are ignored if IPK or Workflow rules are in place to set this.

In the RESTful API, it is possible to set these values on the Defer action, rather than the Create, so API users should use both actions, one after the other, to achieve the same thing.

Calls and Requests – Recording Actions

In the WCF API, the transactions to create and update calls include the ability to record “Action and Solution” information, which is largely recorded as an associated history record. In the RESTful API, this can be achieved using the Defer action. This may include some of the following parameters:

  • $action.Description.Description

  • $action.Description.DescriptionHtml

  • $action.Description.Title

  • $action.ActionType

Creating a Service Order

The items that need to be created for a valid service order are:

  • Service Order

  • Service Order Items

  • A Call or Request per Service Order Item (if you want those items immediately submitted)

Required inputs are:

  • one or more service actions and/or service bundles

  • a quantity for each

To create a new Service Order, a new service order record must first be created

api:v2/service-order/$create

For each service action in the order:

  1. A Service Order Item linked to the Service Order must be created

api:v2/service-order-item/$create

2. A Call or Request must be created which is linked to the Service Order Item.

3. The type of Call or Request to create is indicated in the metadata links for each service action.

4. Finally, the Service Order must be Submitted (using the Submit action), which will automatically calculate the Order Total and Submit the linked Tickets.

The new dynamic service bundle type is not supported in this version of the API.

The creation of a request will automatically create the necessary tasks and initiate the workflow.

The entity called Order is used for transactions that are part of Asset Management, and is not used for Service Orders.

Closing Calls

The process of closing a call in Core is subject to a number of configurable rules, settings and privileges. Some of these are handled by the rules engine and will be automatically invoked after calling the Close method, others need to be considered by the API user in determining what to pass to the Close method, and whether to call additional methods.

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