Asset Management - Transaction Status
A number of default statuses are provided with ASM Core, which Analysts can use when creating and updating transactions. You can define further statuses if necessary.
The following statuses are available by default:
Order
Ordered
Purchase
On Hand – Available On Hand – Unavailable
Receive
On Hand – Available
On Hand – Unavailable
Allocate
In Use
Reserve
Reserved
Retire
Retired
Adding a Transaction Status
Before you start
You must have CMDB Setup enabled within your General Access Security Role in order to configure any CMDB administration settings. Depending on if/how your system is partitioned, ensure that you are in the correct partition.
You can define multiple transaction statuses and link them to asset pools, but the number of pools and their names are static.
Select the Menu button, then Admin, and then select System Administration. The System Administration window is displayed. In the Explorer pane expand CMDB.
Select Asset Management - Transaction Status from the Explorer pane. The Transaction Status window lists all current Transaction statuses and the Asset Pools with which they are associated.
Select the New icon. A new row is added to the browse table.
In the Status list, type the name or description of the type of transaction status you wish to define.
From the Pool list, select the pool to which you want to make the transaction status available:
Ordered
Items on order and not yet available to be used within the organization
On Hand – Available
Items that are purchased and available to be allocated to a Person or CMDB item
On Hand – Unavailable
Items that are purchased but not yet available to be allocated to a person or CMDB item in the organization
In Use
Items currently being used by a Person or CMDB item
Reserved
Items that are currently reserved and intended to be allocated to a person or CMDB item
Retired
Items that have been decommissioned
Repeat for each transaction status you want to create.
Select to save the changes. Provide the Change Reasons if prompted to do so.
Viewing Transaction Statuses
You can display a list of current transaction statuses, as well as details held against them, such as the pools for which they are available.
Select the Menu button, then Admin, and then select System Administration. The System Administration window is displayed. In the Explorer pane expand CMDB.
Select Asset Management - Transaction Status from the Explorer pane. The Transaction Status window lists all current Transaction statuses and the Asset Pools with which they are associated.
Updating a Transaction Status
Before you start
You must have CMDB Setup enabled within your General Access Security Role in order to configure any CMDB administration settings. Depending on if/how your system is partitioned, ensure that you are in the correct partition.
Select the Menu button, then Admin, and then select System Administration. The System Administration window is displayed. In the Explorer pane expand CMDB.
Select Asset Management - Transaction Status from the Explorer pane. The Transaction Status window lists all current Transaction statuses and the Asset Pools with which they are associated.
Update the details, as necessary.
Select to save the changes. Provide the Change Reasons if prompted to do so.
Deleting a Transaction Status
Before you start
You cannot delete default statuses.
You cannot reverse this procedure. If you delete an entry by mistake, you have to re-create the entry by adding a new transaction status.
Select the Menu button, then Admin, and then select System Administration. The System Administration window is displayed. In the Explorer pane expand CMDB.
Select Asset Management - Transaction Status from the Explorer pane. The Transaction Status window lists all current Transaction statuses and the Asset Pools with which they are associated.
Select the transaction status entry you want to delete from the list.
Select the delete icon. If you attempt to delete the system default, you will receive a warning message.
Select to save the changes. Provide the Change Reasons if prompted to do so.
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