Purging Data

The Data Purge Process introduces a two-step mechanism to manage record deletion securely and efficiently and introduces features for automation, auditing, and manual management.

Available in ASM HERMES 10.6.8.15038 and later

Automated Purge

System Controlled/Configured: Records are flagged for purging based on retention and delay periods, as set in the options in the Auditing page in System Administration. The purge process runs automatically on weekends. Records marked with a purge date are deleted if the date is in the past.

Manual Purge

Authorised Users with the Data Admin role can manually flag records for purging and can also manually delay the purge if necessary.

1. Click the Purge icon in the toolbar

2. Select "Yes" when prompted

Delay/Pause Purge

Authorised Users can delay purging via the Purge Delay button to extend the retention period for flagged records.

1. Click the Delay Purge Icon (Only visible for records scheduled for a purge)

2. Select "Yes" when prompted top delay the purge

3. The purge date will be updated to reflect the current purge date plus the value specified by your system administrator. e.g., Current Purge Date + 15 Days, 30 Days, etc.

Viewing and Searching Records Scheduled for Purge

1. To see the allocated Purge data on the entity scheduled for purge, you can add the "Purge Date" field to relevant screens in ASM Screen Designer.

1. To search for records scheduled for Purge, add the "Purge Date" to your search criteria.